PURPOSE OF THE ORGANIZATION
The Organization shall be known as the Upper Bear Creek Canyon Association and is intended to protect and improve the quality of life on Upper Bear Creek through the cooperation of the homeowners and residents of the area. The Association shall act as a spokesman and coordination agency, interfacing with appropriate government and citizenship agencies on matters pertaining to property, environment, public roads, zoning, law enforcement and any other subject as directed by the membership. In addition, the Association shall work to protect and enhance the Canyon’s physical and environmental attributes. The Association also sponsors several social events throughout the year to help members get to know one another.
Membership in this Organization is extended to those persons who own or have a substantial interest in property and/or reside in the Upper Bear Creek area. The Upper Bear Creek area is considered to embrace the land for a distance of ¾ mile on either side of Upper Bear Creek Road and from the canyon entrance sign to the west end of Upper Bear Creek Road. Additional property may be included as the Board of Directors may from time to time designate. (*On March 11, 2013, the Board of Directors formally designated the following Upper Bear Creek sub-divisions/neighborhoods as the Association’s official membership-eligible area, from March 11, 2013 forward, until the Board deems it necessary to change or alter it: Bear Creek Estates, Bendemeer Park, Tract & Valley, Brookvale, Circle K Ranch Estates, Diamond Park, Eagle’s Nest, Evans Ranch, French Springs, Greystone Lazy Acres, Hacienda del Sol, Indian Creek Park, Rosedale Acres & Ranch, Segers Acres, Singing River Estates, Southern Shelter, Troutdale In The Pines, and Yankee Creek. This is in addition to the already defined area stated above.)
BOARD OF DIRECTORS
The affairs of the Association shall be managed by a Board of Directors consisting of five (5) Officers and nine (9) other Directors who shall be elected by the general membership at the Annual Meeting for terms running for one year, with the exception of the Vice President, who serves a two-year term. Eight (8) members of the Board shall constitute a quorum empowered to conduct the business of the Board.
The officers of this Association shall be a President, Vice President, Secretary, Treasurer and Immediate Past President. The President’s duties shall include presiding at meetings, the appointment of committees, and such other duties which are commonly appurtenant to the office of President. The Vice President shall act as President in the event of the absence or disability of the President. The Secretary shall keep and preserve the minutes and records of the Association. The Treasurer shall be responsible for the funds of the Association.
The Executive Committee shall consist of the President, Vice President, Secretary and Treasurer. The Executive Committee shall have and exercise all powers of the Board of Directors at such times as the Board is not readily available for action, and upon all matters, including emergency matters, which are referred to it by the Board of Directors or the President or Vice President. Actions taken by the Executive Committee shall be presented to the Board of Directors for approval or disapproval at the next Board meeting.
The Association shall maintain a checking account and, at the option of the Board, a savings account at such bank as the Board may designate. All disbursements over $350.00 shall be approved by the Board or Executive Committee. The Treasurer shall be authorized to sign checks of $350.00 or less. Checks on amounts over $350.00 shall be agreed upon by both the Treasurer and the President.
An Annual Meeting of members shall be held during the month of July or August of each year at such time and place as the Executive Committee shall determine. At each Annual Meeting the members of the Board of Directors shall be elected to serve for the ensuing year. Special Board or special general membership meetings may be called at any time by the Executive Committee for the transaction of such business that shall be stated in the notice of said meeting. The Board of Directors shall meet quarterly or more frequently as requested by the President.
Newsletters shall be prepared by the Secretary (or Delegate) at least twice a year and sent to all members to advise them of matters concerning the Association.
AMENDMENTS TO BY-LAWS
These By-Laws may be amended by 2/3 vote of the members present at any general membership meeting for which prior notice has been given of the intent to amend the by-laws.
The foregoing by-laws were adopted at a general meeting of the membership of said Association held July 1973, August 1993, August 1997 and again in August 2011.